1. Introduction
As a family history society, we understand the importance of protecting personal information. This policy explains how we look after your personal information.

2. What We Collect and Why
As a membership society, we need some basic information to provide you with our services.

3. Your Details

• Your name and title
• Postal address (e.g. for sending The Historian)
• Email address (for updates and communications)
• Phone number (for membership queries)
• Membership information

4. How We Use Your Information
We use your details to:

• Manage your membership
• Send you ‘The Historian’ journal
• Let you know about events and meetings
• Send AGM notifications
• Keep you updated about society activities

5. Keeping Your Information Safe
We take great care with your information:

• Secure digital storage with our trusted partner, Beachshore Design Limited
• Password-protected systems
• Regular security reviews by independent Cyber Security Consultants
• Limited access to authorized volunteers only

6. How Long We Keep Your Information

• Membership details: While you're a member plus 1 year
• Event participation: 1 year
• Financial records: 7 years

7. Your Rights
You can:

• See what information ESFH hold about you
• Update your details on the ESFH website
• Change how we contact you
• Request deletion of your information (unless we need it for legal reasons)

8. Getting in Touch Have questions? We're here to help:

• ESFH Data Controller: Jeff Porter
• Email: datacontroller@esfh.org.uk
• Website: https://www.esfh.org.uk
• Response time: Within 30 days

9. If Things Go Wrong
If you're unhappy with how we handle your information:

• Please contact us first - we'll do our best to help
• If you're still not satisfied, you can contact the Information Commissioner's Office (ICO):
• Phone: 0303 123 1113
• Visit: https://www.ico.org.uk/make-a-complaint

10. Updates
We keep this notice under regular review. Last updated: December 2024

Remember, we're a society run by members for members - your privacy matters to us!